HOA MEETING 9/19/17 – 10:00am

CALL TO ORDER – President Dee Parker called the meeting to order. Dee welcomed the members. Dee asked for a reading of the last meeting’s report

MINUTES FROM LAST MEETING – Secretary Art Keller read the minutes of the 8/9/16 meeting.

FINANCIAL REPORT – Treasurer Henry Bornstein presented the finances as of 9/19/17. Henry reported a bank balance of $7862.18.

Henry stated that the balance rose with dues paid by 41 members. Henry also said that the dues should cover two years since no letters of explanation regarding the name change and CC&R’s were sent to the members.

CORRESPONDENCE – The subject of the required letters for the upcoming changes in name and organization came to the floor. Henry discussed drafting by-laws, choosing a new name, and changing the CC&R’s. The members discussed the CC&R’s and there was a concensus that they should mirror the rules used by Clearlake Code Enforcement.

Henry continued with the explanation of the by-laws. He stated that when ready, the new by-laws would be sent to the 41 paid members for an election. When passed, the by-laws would be adopted.

The discussion moved on to the name change. Henry pointed out that whatever the choice of name, it should not contain the word homeowners for legal and insurance reasons. After suggestions of community, group, organization, and association, it was agreed that the new name choice would be made in the next meeting.

NEW BUSINESS – Board Member Carolyn Jarrett and Vice President Dick Bailey reported on their meeting with Clearlake Code Enforcement. They described the meeting as informative and helpful.

They continued with printouts of the procedures for reporting incidents and they included the contact information for the Code Enforcement Officer. They noted specific incidents of inoperable vehicles being removed recently and small clean-ups being done as directed by Code Enforcement.

They concluded that the Code Enforcement Officer was very cooperative and encouraged the board members to use the printouts to report incidents in the future.

President Dee Parker noted that weed abatement begins in April. The board members discussed the possibility of sending letters to lot owners with overgrown weeds to remind the owners of their liability for property damage due to fire.

Board Member Joe Colabella discussed the growing presence of transients in the area. Joe reported on a property on Anchor that had been taken over by squatters. The ensuing property damage and accumulation of garbage led to drug problems and health concerns.

Joe encouraged board members to watch for signs of transient activity around vacant houses. He added that when seeing anything out of the ordinary, it’s good to contact the owner and discuss the situation.

President Dee Parker pointed out that the board needed to focus on the by-law elections, electing a new president, and the availability of insurance. The by-laws were delegated to the next meeting, the board members assured Dee that she was doing a fine job as President, and Henry said we could not get insurance while we had the word “homeowners” in our name.

ROAD REPORT – Henry reported that the City of Clearlake was currently gathering costs and proposals for street repair and paving. He stated that the City was considering Spring of 2018 for the road work.

Board member Ray Silva stated he was skeptical about the City plan being implemented. Ray suggested that the Clearlake Oversight Committee Meeting in December would be an opportunity for the Board to lodge a complaint with the City regarding their failure to form a plan. Ray said that he and Henry could lodge that complaint for the Board.

SUMMARY – Dee suggested that the Board meet again in 4 to 6 weeks to finalize the Board’s legal status. Carolyn suggested a Clean-Up Day Joe suggested that the Board make a priority list to resolve the problems at hand

ADJOURNMENT A motion to adjourn was made, seconded, and passed at 11:25am